Create archive folder in outlook 2016 for windows
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- #Create archive folder in outlook 2016 for windows manual#
- #Create archive folder in outlook 2016 for windows upgrade#
Setting the date is crucial to copying only the folder structure. When Archive is done, only empty folders should be created in the new pst-file. Press OK to execute the Archive function.For instance D:\Documents\ \Outlook\mymail.pst Set the location of your Archive file to the location where you like to store your pst-files.Set the “Archive items older than” field to a date so far in the past that you are certain no emails will get moved.If you would only like to mimic the subfolders of the Inbox folder, then you can leave the selection on the Inbox folder. Select the root of the mailbox or folder set that you would like to mimic.Outlook 2016 / Outlook 2019 / Microsoft 365įile-> section: Info-> button: Tools-> Clean Up Old Items….This will create an archive file which contains all of your current folders but will all be empty as well.įile-> section: Info-> button: Cleanup Tools-> Archive… The trick to copy the folder structure of your current mailbox is to archive the mailbox with a date so far in the past that none of your emails are actually being archived. In the first step you’ll use the Archive feature to recreate the folder structure in a new pst-file and in the second step you’ll set this new pst-file as your default data file. While it is not a direct feature of Outlook, we can use Outlook’s Archive feature to achieve this without actually archiving anything. Is there any way I can recreate that automatically? On the Advanced tab, under AutoArchive, click AutoArchive Settings.Ĭlear the Run AutoArchive every n days check box.I want to start off with a new empty pst-file (my current one is getting too big to manage) but I'd like to keep the folder structure for my new pst-file. If you want to archive only manually, you must turn off AutoArchive. This option does not remove that exclusion from these items, but instead ignores the Do not AutoArchive check box for this archive only. Select the Include items with “Do not AutoArchive” checked check box to include any items that might be individually marked to be excluded from automatic archiving. The destination file location appears in the Archive file box. Browse to find the file that you want, or enter the file name, then click OK. If you do not want to use the default file or location, under Archive file, click Browse to specify a new file or location.
#Create archive folder in outlook 2016 for windows manual#
Any subfolder of the folder you select is included in this manual archive. To manually archive Outlook items, do the following:Ĭlick the Archive this folder and all subfolders option, and then click the folder that you want to archive.
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Manual archiving provides flexibility, and allows you to specify exactly which folders are included in the archive, and which archive Outlook Data File (.pst) is used. You can also manually back up and archive items, in addition to AutoArchive or as a replacement. To learn more about AutoArchive, see Use AutoArchive to back up or delete items.
#Create archive folder in outlook 2016 for windows upgrade#
Upgrade to Microsoft 365 to work anywhere from any device and continue to receive support.īy default, older Outlook items archived automatically on a regular interval. Important: Office 2010 is no longer supported. Uncheck the Run AutoArchive every n days box. Under AutoArchive, click AutoArchive Settings. To archive only when you want, turn off AutoArchive. This option doesn't remove that exclusion from these items, but instead ignores the Do not AutoArchive setting for this archive only. For example, you may want to keep items in your Sent folder longer than items in your Inbox folder.Ĭheck the Include items with “Do not AutoArchive” checked box to archive individual items that are excluded from automatic archiving.
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pst files if you want to archive some folders using different settings. Under Archive items older than, enter a date.
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Check with your system administrator for more information.Ĭlick the Archive this folder and all subfolders option, and choose the folder you want to archive. It's also possible that your organization has a mail retention policy that overrides AutoArchive. Tip: Archive and AutoArchive might not be available if your mail profile connects to an Exchange Server.